Abstract Submissions

SUBMISSIONS

See below for our abstract submission processes for Poster/Oral Presentations, Poster Awards, Symposium Guidelines, and Media Embargo Policy.

Poster/Oral Presentation Guidelines - Deadline 29 November

*The deadline to submit a poster/oral presentation is 29 November 2018. Notification for acceptance or otherwise will be emailed to the presenter in January 2019.

  • Presentation abstracts should be structured as: Background, Methods, Results, and Discussion. Include as much actual data as possible.
  • Oral Presentations will last 10 minutes with an additional 5 minutes for discussion.
  • There is a limit of 3200 characters, not counting spaces, for the text of your abstract submission. No images, graphs, or tables will be accepted for publication.
  • The presenter will be required to submit a COI disclosure statement at the time of the submission.
  • Submissions by women and minorities are highly encouraged.
Poster Awards - Deadline 29 November

*The deadline to submit a poster/oral presentation is 29 November 2018. Notification for acceptance or otherwise will be emailed to the presenter in January 2019. Poster awards will be presented during the 2019 Congress.

Eligibility:

  • New Investigators (researchers under the age of 40) and be a SIRS Member.
  • Posters submitted during the poster/oral presentation submission process must indicate they are eligible for the award to be considered by clicking the “poster awards” box during the submission in step 3.

Scoring Criteria:

  • Research of the highest quality
  • Novel Work
  • Large enough numbers of subjects
  • Likely to have a future impact
  • Novel and creative research
  • Research that is characterized by rigorous and innovative scientific methods
Symposium Guidelines - DEADLINE PASSED

*The deadline to submit a symposium was 12 October 2018. Notification for acceptance or otherwise will be emailed to all participants in mid-November.

  • A symposium is a moderately formal 2-hour session that includes 4 presenters and 1 discussant.
  • Symposium proposals must include both the overall panel proposal, as well as the individual presenter abstracts. The panel chair is responsible for submitting the overall summary and each presenter is responsible for submitting their own individual abstract. Symposia chairs will have the opportunity to review the individual abstracts and finalize the submission.
  • Each of the 4 presentations lasts 30 minutes which allows for a 20-minute presentation and 10-minute discussion period.
  • An individual may submit as many symposia as they would like but can only participate in a symposium or oral presentation a total of two times in any role (this includes the chair, discussant, and presenter).  If a session is selected where a speaker is included more than twice, the speaker will need to find a suitable replacement which can be approved by the program chairs.
  • One discussant per symposium is required. The discussant cannot also be a presenter. This individual will lead the discussion with panelists and attendees the last thirty minutes of the symposium. NO formal presentation, slides, or other audiovisuals are allowed for discussants; this rule will be strictly enforced.
  • Symposium sessions will be scheduled with the assumption that all speakers agree to be available on all days of the meeting.
  • Symposium participants should be from various institutions (preferably from different countries) so the meeting attendees get the benefit of cross-institutional collaboration. Proposals that have participants from only one institution should include a justification as to why this is necessary for the proposal. The Chair may be asked to replace a speaker if the abstract submission includes two speakers from the same institution.
  • There is a limit of 16,200 characters for the text of your abstract submission. This includes title (200 characters), the overall abstract (3,200 characters) and each speakers’ abstract (3,200 characters each), not counting spaces. No images will be accepted.
  • At the time of submission, all presenters, including the chair must submit his/her disclosures. Submissions will not be reviewed without a completed disclosure.
  • Audiovisual equipment available for every symposium: laptop, LCD projector, laser pointer, podium, and microphone.
Pharmaceutical Pipeline - Submissions Opening Mid-December

*Submission Guidelines will be made available mid-December 2018. Please check back for details.

Media Embargo Policy

Any press release issued by a presenter, the presenter’s employer, or any other outside person or entity about a presentation scheduled for the SIRS Annual Meeting must be embargoed until the time and date of the presentation and should be clear that it is not sanctioned by SIRS.  This includes any detail of the abstract and the title.